Administrative Assistant

Brown & Brown Insurance

Jacksonville, FL

Job Category: Administrative

Division: Retail

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Job Summary

Summary:

Excellent entry-level position for an ambitious, outgoing person looking to get their foot in the door at a respected insurance company! This individual acts as the first impression for the office and performs clerical duties to support the office.

Essential Duties and Functions:

  • Answer incoming and ring-back calls in a courteous, timely, and professional manner.
  • Sort and distribute daily mail; Front-end scanning to management system.
  • Distribute incoming electronic faxes; send faxes as requested.
  • Prepare outgoing mail.
  • Back-end scanning as necessary.
  • Maintain Reception / Mailroom areas in an organized, clean and professional manner.
  • Order offsite storage of files as requested
  • Build relationships with vendors to get the best products and price
  • Input/manage direct bill accounting data entry
  • Coordinate service and supplies for office equipment.
  • Maintains check stock in secure area
  • Special Projects as needed.
  • Assist Personal Lines department with policy checking, endorsements, updating mgmt system
  • Other duties may be assigned.

Competencies:

  • Individual must be highly dependable and punctual.
  • Organization—the individual prioritizes and plans work activities and uses time efficiently.
  • Oral communication—the individual speaks clearly and can communicate effectively.
  • Written communication—the individual presents numerical data effectively and is able to read and interpret written information.
  • Quality control—the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.
  • Adaptability—the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.

Required Skills

Required Minimum Qualifications

  • Some college education
  • Proficient with MS Office Suite
  • Experience with incoming calls in a busy work environment.

Preferred

  • Associate’s or Bachelor’s Degree

Salary Range

Negotiable

Contact

To APPLY for this position, scroll to the top of this posting and click APPLY HERE. If you have any technical difficulties, please contact Carrie Farley at [email protected]

We are an Equal Opportunity Employer. We take pride in the diversity of our team and seek diversity in our applicants.